The spread of the Coronavirus has forced many businesses to switch to remote work. For many people, this might be a new way of working. Virtual meetings and online conferences have become part of our daily routine and Slack, Zoom, and other tools are now essential for communication and organization within sales teams across the world.
As a result of the rapid transition from the office to remote working, many people are feeling overwhelmed with the tool overload that is supposed to make our lives easier. Don't worry, we are here to help. Our experts have created two decision trees to help you get an overview and easily find the right tools for your digital workspace.
Direct communication – this is how you make it work
When it comes to communication, the first thing you must consider is if the topic should be addressed on the phone or via written communication channels. Normally, a combination of oral and written communication will result in fewer misunderstandings. Limit private conversations to private channels. Good old email is still the safest option for sharing confidential information, while if you want to keep the entire team up to date while saving time, tools such as Microsoft Teams or Slack are the best choice.
If you want to discuss something directly with your colleagues, the number of people that take part in the conversation is the key to choose the right tool. For only two participants, a simple call or video call is enough. For up to ten participants, Microsoft Teams, Slack, or Fairmeeting will do a better job. However, due to its outstanding connection and good quality, Zoom is an essential tool for virtual meetings with more than ten people. Should the quality be poor or the transmission stop, use only the audio function for a couple of minutes until the connection gets better again. Zoom has had some security issues over the last few months. Although most of them have been solved, we recommend you to read this article, where you can find detailed and up-to-date information about Zoom's ups and downs in order to decide if this is the right tool for you and your team.
Smooth Project Management
Choosing the right tools is also essential for project and task management. First of all, take into account how many people work on the project. If it is a one-person project, planning will be much easier. You can work with your usual tools and then make the documents accessible to everyone using either Google Drive, Dropbox, or SharePoint. If the files are only relevant for yourself, you can save them locally on your computer or your cloud as usual.
For projects that involve several people working together, it is important to have a channel where they can communicate more casually. This would replace the coffee break in case of a second lockdown and strengthen the team's cohesion. Elements from Office 365 and G-Suite are suitable for collaboration. Miro, Mural, and Mindmaster are helpful tools for visualization and particularly suitable for creative collaboration such as brainstorming sessions.
However, the most important aspect in project and task management is to keep an overview. Consider the question "Do you need an overview" in our decision tree as a rhetorical one – most probably you do. Trello, Asana, or MS Planner are the best tools for this matter.
PDAgroup has been helping companies implement digital learning and digitization strategies for years. Our consultants can help you develop a digital strategy and find and implement the tools that are most suitable for you and your team. Also, with our virtual consulting, coaching, training, and moderation, we can help you overcome the long-term challenges of the Corona crisis.
Would you like to make optimal use of all digital resources in your company? Annette Behrendt from PDAgroup is happy to support you at all levels in the implementation of digital communication channels and virtual training opportunities.